Factories, contractors (ukeoi) and staffing agencies (haken) have their own routine: many workers, shifts, frequent hires and departures, communication in several languages and lots of personal data.
What matters most
- Employee personal data: documents, addresses and bank details need restricted access and backup.
- One account per person, disabled the same day someone leaves.
- Multilingual communication: shift notices and rules in Japanese, Portuguese, Filipino, Vietnamese and other languages.
- Shift and hours spreadsheets that become a bottleneck as you grow.
- Office and shop-floor computers kept updated and protected.
- Email and message scams targeting companies with many workers.
What to do first
- Map where employee data lives and who can access it.
- Turn on two-step verification and a password manager.
- Set up automatic backup with an off-site copy.
- Automate repetitive notices and forms (for example, via LINE).
How KGA IT helps
- Security assessment: from ¥15,000.
- Backup setup: from ¥8,000.
- Automation: from ¥49,800.
- System management: from ¥10,000/month.
- Business IT plan: ¥49,800/month, with 24-hour emergency support.
Prices include tax. See the pricing page. KGA IT is based in Kosai, Shizuoka, and works in 9 languages.
Contact KGA IT
The consultation is free with no obligation. Reach us through the contact page, LINE or WhatsApp.