Almost every small business starts with spreadsheets: customers, orders, stock, hours worked, invoices. It works at first. As you grow, spreadsheets become a bottleneck.
Signs it is time
- Several versions of the same file and nobody knows which is right.
- The same data typed two or three times in different places.
- Formula errors that only show up at month end.
- Only one person understands the spreadsheet.
- Reports take hours to prepare.
- No access control: everyone sees and edits everything.
Your options
- Off-the-shelf cloud system (sales, stock, accounting): quick to start, monthly fee, less flexible.
- Automation between the tools you already use: forms, spreadsheets, email and LINE talking to each other.
- Custom system: does exactly what the business needs, with a higher upfront cost.
The answer is not always to replace everything. Often, automating repetitive tasks solves most of the problem.
How to migrate without stopping
- List your processes and who uses each spreadsheet.
- Start with one process that causes the most work.
- Run the new and old side by side for a short period.
- Train the team before retiring the spreadsheet.
How KGA IT helps
- Digital consulting: from ¥30,000.
- Automation: from ¥49,800.
- System management: from ¥10,000/month.
Prices include tax. See the pricing page and services. KGA IT is based in Kosai, Shizuoka, and works in 9 languages.
Contact KGA IT
The consultation is free with no obligation. Reach us through the contact page, LINE or WhatsApp.